Are you confused about what to upload under “Deed Document” and what belongs under “Annexures” on the Kaveri portal?
You are not alone. A common reason for upload errors, application remarks and delays in property registration is placing the right document in the wrong upload field.
For property buyers and sellers in Karnataka, understanding the difference between the Deed Document and Annexures can make the registration process much smoother.
In this guide, we will explain the difference in simple terms, discuss the commonly required documents for a Sale Deed, and cover four common Kaveri portal upload issues and their solutions.
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What Is a Deed Document on the Kaveri Portal?
The Deed Document is the principal document relating to the property transaction. It contains the terms of the transaction and, in a conveyance such as a Sale Deed, records the transfer of property rights from the seller to the buyer.
On the Kaveri portal, the document is uploaded under the “Upload Deed Document” field. uploaded as an executed copy or final draft and is subject to scrutiny before the physical registration appointment.
For example, depending on the nature of the transaction, the Deed Document may be:
| Type of Deed | Purpose |
| Sale Deed | Transfer of property ownership for a monetary consideration |
| Gift Deed | Voluntary transfer without monetary consideration |
| Release Deed | Relinquishment of a co-owner's share |
| Partition Deed | Division of jointly owned property |
| Mortgage Deed | Creation of security over property for a loan |
The presentation identifies the Sale Deed as the most common type of deed document.
A simple way to remember it:
The Deed Document is the main document that records the transaction.
What Are Annexures on the Kaveri Portal?
Annexures are supporting documents attached to the main deed.
They provide documentary evidence for information or claims contained in the deed and help establish matters such as ownership, property records, tax status and the identity of the parties.
On Kaveri, these documents are uploaded under the “Upload Annexures” field. The presentation describes them as supporting proofs and attachments and notes that missing annexures can result in remarks.
In simple terms:
The Deed records the transaction. Annexures support and substantiate the transaction.
5 Commonly Required Annexures for a Sale Deed
The presentation lists the following five documents as mandatory annexures for a standard Sale Deed registration. The exact requirements may vary depending on the property and transaction.
1. eKhata Certificate / Extract
The eKhata document is used to establish the municipal/property assessment details and tax-related records.
The presentation specifically lists the eKhata Certificate / Extract as an annexure.
2. Seller's Title Document
This is the previous registered document establishing the seller's ownership chain.
Depending on the property, this could include a previous Sale Deed, Gift Deed or Partition Deed.
3. TDS Proof
The presentation lists TDS Challan as a mandatory annexure where the property value exceeds ₹50 lakh. The accompanying speech refers to this as a TDS Certificate.
For this reason, it is safer to treat this as the required TDS proof/document applicable to the transaction and confirm the exact document required before upload.
4. Copy of the Sale Agreement
The presentation lists the Sale Agreement as a document required to claim stamp duty concession or exemption, where applicable.
5. Identity Proofs
Identity proofs are required for the parties involved in the transaction. The presentation specifically refers to Aadhaar cards of the seller, buyer and two witnesses.
Deed Document vs Annexures: The Easy Difference
Many people find the terminology confusing. The easiest way to understand it is this:
| Particulars | Deed Document | Annexures |
| Main purpose | Records the property transaction | Supports the information in the deed |
| Key function | Transfers/records the transaction and property rights | Provides supporting evidence |
| Kaveri upload field | Upload Deed Document | Upload Annexures |
| Examples | Sale Deed, Gift Deed, Release Deed | eKhata, previous title deed, TDS proof, Aadhaar |
| Typical preparation/source | Advocate, document writer or parties | Revenue/municipal authorities and other issuing agencies |
This comparison is summarized in the presentation on the Kaveri upload process.
Remember this golden rule:
The Deed is the main transaction document. Annexures are the supporting documents.
4 Common Kaveri Portal Upload Errors and How to Fix Them
Even when you have all the required documents, technical issues can prevent successful uploading.
Here are four common problems highlighted in the presentation.
1. File Format Error
Kaveri portal accepts PDF files, and uploads can fail when Word documents or image formats such as JPG and PNG are used.
How to fix it
Convert the document into PDF before uploading.
For example:
Microsoft Word:
File → Save As → PDF
Google Docs:
File → Download → PDF Document
You can also use commonly available PDF conversion tools.
2. File Size Exceeds 5 MB
5 MB per-file limit. Large, high-resolution colour scans can easily exceed this limit, particularly when several pages are combined into one PDF.
How to fix it
Compress the PDF before uploading.
Adobe Acrobat and various PDF compression tools can reduce file size.
Useful tip
For ordinary text documents, scanning in black and white or grayscale rather than full colour can significantly reduce the file size while maintaining readability.
3. Page Size Is Not A4
Another common issue is an incorrect page layout.
The presentation states that deed documents should be in A4 page size, rather than formats such as US Letter or Legal.
How to fix it
Set the page size to A4 before creating the final PDF.
In Microsoft Word:
Layout → Size → A4
In Google Docs:
File → Page Setup → Paper Size → A4
This simple check can prevent avoidable upload problems.
4. Blurry or Illegible Scans
A file may technically upload successfully but still face scrutiny problems if the scanned pages are difficult to read.
Common issues include:
- Blurry text
- Shadows
- Creased pages
- Cut-off edges
- Poor mobile-camera scans
How to fix it
Before uploading, open the PDF and check every page carefully. Make sure that:
Every word is readable.
No page is cut off.
There are no distracting shadows.
All pages are included in the correct order.
Kaveri Upload Checklist Before You Submit
Before clicking the upload button, take a few minutes to verify the following:
Deed Document
- Correct deed prepared
- Uploaded under Upload Deed Document
- PDF format
- A4 page size
- File within the applicable size limit
- Clear and legible pages
Annexures
- eKhata Certificate / Extract
- Seller's previous title document
- Applicable TDS proof
- Sale Agreement, wherever required
- Identity proofs of parties and witnesses
- Uploaded under Upload Annexures
- PDF format and readable quality
We recommends keeping the Deed Document and Annexures as separate PDF files, checking the file size and A4 layout, and maintaining good scan quality.
Why Getting the Upload Right Matters
A mistake at the document-upload stage may seem minor, but it can lead to remarks, re-uploading, corrections and unnecessary delays in the registration process.
The objective should therefore not be just to upload a document successfully, but to ensure that:
the correct document is uploaded in the correct field, in the correct format and in a readable condition.
Final Takeaway
The difference between the two fields can be remembered very easily:
Deed Document = Main transaction document
Annexures = Supporting documents
For a typical Sale Deed, the supporting documents may include the eKhata Certificate/Extract, seller's title document, applicable TDS proof, Sale Agreement and identity documents, subject to the requirements applicable to the particular transaction.
And before uploading anything on Kaveri, check four important technical points:
PDF format → Under 5 MB → A4 layout → Clear and legible scan
Following these basic checks can help make the property registration upload process more organised and reduce avoidable errors.
Need Help with Property Registration?
Property registration involves much more than simply preparing a deed. The documents, supporting records and upload requirements must all be checked carefully.
PGN Property provides guidance relating to property registration
PGN Property
Email: pgnproperties@gmail.com
Phone: +91-9742479020