Losing your original property documents can be stressful. However, in Karnataka - particularly in Bangalore - the process of retrieving your documents is simple and convenient. With online systems such as Kaveri Online Services, you can obtain certified copies of your Sale Deed and Encumbrance Certificate (EC) from the comfort of your home.
At PGN Property, we assist property owners in recovering their lost property documents quickly and efficiently.
Let’s look at a real-life example to understand how the process works.
CASE STUDY: HOW MRS. MARIDI RAMYA RETRIEVED HER LOST SALE DEED
Mrs. Maridi Ramya lost her original Sale Deed and did not even remember the registration number. All she could share was her property address:
Flat No. XXX, 3rd Floor, E-Block, Concorde Amber Apartment, Hadosiddapura Village, Varthur Hobli, Bengaluru East Taluk, Chikkakannalli, Bengaluru, Karnataka – 560035.
Using only this information, we helped her trace and retrieve her document step by step.
STEP-BY-STEP PROCESS TO RETRIEVE LOST PROPERTY DOCUMENTS IN BANGALORE
Step 1: Extract the Encumbrance Certificate (EC)
The first step is to obtain the Encumbrance Certificate from Kaveri Online Services.
You only need the following basic details:
- Name of the Buyer or Seller
- Property Address
Once you extract the EC, it will contain:
- The property registration number
- The Khata number
- Details of all transactions related to the property
This information is crucial for locating the registered sale deed. Refer to the highlight in EC below
Tip: You can also apply for a signed copy of the Encumbrance Certificate through the same portal. The application fee varies depending on the number of years selected.
For example, extracting EC details from 2004 onward typically costs Rs.250 per EC.
STEP 2: APPLY FOR A CERTIFIED COPY OF THE SALE DEED
After obtaining the EC and identifying the registration number, you can proceed to apply for the Certified Copy of the Sale Deed.
Here’s how:
- Visit the Kaveri Online Services Portal. Here is the link https://kaveri.karnataka.gov.in/landing-page
- Log in to your account or create one if you haven’t already.
- Navigate to “Apply for Certified Copy” and select Sale Deed.
- Enter the registration number
- Pay the required fee online.
- You can then download the certified copy once it’s approved.
END-TO-END ASSISTANCE
We provide comprehensive support in retrieving:
- Encumbrance Certificates (EC)
- Certified Copies of Sale Deeds
If you have misplaced your property documents and are unsure where to begin, we can help you through every step of the process.
Contact us:
- Email: pgnproperties@gmail.com
- WhatsApp: +91-97424 79020
FREQUENTLY ASKED QUESTIONS (FAQ)
- What should I do first if I lose my original property documents?
The first step is to obtain an Encumbrance Certificate (EC) from the Kaveri Online Services portal. This helps you trace your property registration number, which is essential to apply for a certified copy of your sale deed.
- Can I apply for a sale deed copy without knowing the registration number?
Yes. By using your property address and owner’s name, you can first extract the EC. The EC will contain your registration number, which you can then use to apply for the certified sale deed copy.
- How long does it take to get a certified copy of the sale deed?
Typically, it takes 3–7 working days for the Sub-Registrar Office (SRO) to upload the signed copy
- Is the certified copy legally valid?
Yes. A certified copy issued by the Sub-Registrar Office holds the same legal validity as the original document for most official and legal purposes, except where the original is explicitly required.
- What are the typical fees involved?
Encumbrance Certificate (EC): Around Rs.250 (for data from 2004 onwards)
Certified Copy of Sale Deed: Rs.250–500 (depending on document length and number of pages)
- Can I get these documents without visiting the Sub-Registrar Office?
Yes. The Kaveri Online Services portal allows you to apply and receive both EC and certified copies online.